Administrative and Program Coordinator

Paid, $16-$19 per hour30-40 hoursMontgomeryYear Round


The Administrative and Program Coordinator is responsible for internal administrative operations of the organization as well as assisting with our DMAX Clubs program. Depending on the needs of the organization, the emphasis will vary. Non-profit experience and Graphic design experience is a plus. Administrative experience is a must. Experience with CRM database is management highly desirable.

-Maintenance of DMAX Foundation’s website on Wordpress and web presence including business listings, business association webpages, Google ads, etc.
-Donor management including tracking of donations and issuing of tax and thank you letters
-Coordinate and manage community fundraising efforts and projects including peer-to-peer social media fundraisers
-Create and manage social media posts for DMAX Foundation’s social media accounts: Facebook, Twitter, Instagram, and LinkedIn
-Assist with hiring and managing interns including advertising positions, participating in the hiring process, coordinating work schedules, assigning tasks/projects, and ensuring that work is completed in a timely and satisfactory manner
-Maintain data in Salesforce CRM including entering and modifying donor information, donations, accounts, and contacts, create reports of data upon request and manipulate the database to accommodate data and the needs of the organization
-Manage emails including drafting and disseminating mass emails/eblasts, maintain our database of subscribers, and manage DMAX Foundation and DMAX Club official email addresses and respond to inquiries
-Assist with Annual fundraising including working with the Foundation staff to plan, schedule, and execute an annual fundraising campaign
-Event fundraising including contacting potential sponsors and financial partners to submit applications on behalf of the organization
-Assist the DMAX Club Coordinator with research and startup of DMAX Clubs on college campuses
-Assist the DMAX Club Coordinator in supporting active DMAX Clubs
-Assist the DMAX Club Coordinator with collecting and analyzing data from DMAX Clubs
-Graphic design including promotional materials, presentations, and web graphics
-Event Planning: Work with Foundation staff and the Executive Director and members of the Board of Directors to plan, schedule, advertise, and coordinate two yearly events:
1. Educational Event (Spring) brings together professional speakers to educate the community about a particular mental health topic
2. Casino Night (Fall) is a fundraiser that includes food, music, silent auction, raffle, and casino games
-Other duties as assigned.


-Bachelor’s Degree and 2+ years of relevant experience
-Strong background in administrative experience
-Excellent written and oral communication skills with strong and proven ability to communicate effectively and tactfully
-Excellent organization skills and attention to detail
-Skilled at managing multiple projects, meeting deadlines, and prioritizing
-Comfortable with public speaking and networking
-Self-­starter; can work independently; enjoys creating and implementing new initiatives
-Relationship builder and the ability to serve as a team player
-The desire to be a part of a growing and evolving organization
-Interest in and/or background in the Mental Health field
-Creative thinking and problem-solving skills
-Graphic design skills
-Proficient computer skills and comfort with the Microsoft Office Suite (Word, Excel, PowerPoint) and Google Applications Suite (docs, sheets, forms, etc.)
-Familiarity with Higher Education and/or Nonprofits is a plus
-Experience or background in social media
-Comfortable working in a cozy home office environment with a dog